ParcelPrivacy Policy
This policy explains what personal information Audit Tools ("we", "us") collects when you visit audittools.win, buy ParcelAudit, or use the software, and how we use it. Contact: support@audittools.win.
1. The short version
- Invoice analysis runs locally. PA2 license activation and renewal require periodic internet access, but do not send your imported invoices, contracts or client records to us. Optional AI features are described below.
- When you buy, we keep what we need to deliver your license, support you, and prove the purchase if it is disputed.
- We don't sell your personal information and we don't use advertising trackers.
2. Information we collect
| When | What | Why |
|---|---|---|
| Visiting the website | Standard server logs kept by our hosting providers (IP address, browser, pages requested, time) | Operate and secure the website |
| Starting checkout | Acceptance of the Terms, Refund Policy and Privacy Policy (with their version numbers), time, IP address, approximate country and browser user-agent | Record that you agreed to the terms before paying; evidence in payment disputes |
| Buying | Name, e-mail address, order number, amount, country, and order status received from Stripe. We never see your full card details. | Deliver the license key and downloads; provide support; handle refunds and disputes; accounting |
| Requesting an installer | Time, platform, requested installer, IP address, approximate country and browser user-agent | Operate delivery and investigate problems or abuse. A response-start record does not establish that a download completed. |
| PA2 activation, validation or deactivation | Your signed license key (which contains your name and email), a randomly generated installation ID, app version, activation/validation times and request IP, approximate country and user-agent where available | Verify entitlement, enforce the device limit, renew offline access and investigate support requests or disputes. We do not use a hardware fingerprint. |
| Joining a module waitlist in the app | The e-mail address on your license, the module you chose, app version, time, approximate country and a one-way hash of your IP address (the address itself is not stored) | Tell you when that module can be purchased; limit repeated sign-ups from one address |
| Contacting support | Your messages and any files or screenshots you send | Answer your request |
3. The desktop software
ParcelAudit does not send audit contents or general usage analytics to us. Existing PA1 keys are checked offline. New PA2 keys are checked online on first activation and periodically thereafter; a signed receipt permits up to 30 days of offline use between successful checks. Your key, installation ID and receipt are stored locally, and the license name and email are shown in exported reports as "Prepared by". Update checks request the available software version separately.
Optional AI features. If you enter your own Google Gemini API key and use AI repair or contract PDF reading, the relevant part of the file (for example column headers and sample rows, or the contract text) is sent directly from your computer to Google under your own agreement with Google. We don't receive that data.
4. Service providers
- Stripe — payment processing and fraud prevention (Stripe's privacy policy applies to the payment data it processes).
- Cloudflare — hosting of the license and download server, database and file storage.
- Vercel — hosting of this website.
- Resend — sending the e-mail with your license key.
These providers process data on our behalf and may store it in the United States or other countries.
5. How long we keep it
- Order and license identifiers needed to provide the license are kept while the entitlement remains active. Financial records are retained for the applicable accounting and tax requirements. Checkout, delivery and activation records are kept only as needed to investigate delivery, abuse or payment disputes; we review their continuing necessity rather than treating every technical record as a permanent accounting record.
- Module waitlist: until we have told you the module is available, or until you ask us to remove you, whichever comes first.
- Support e-mails: up to 3 years after the last message.
- Website server logs: according to the hosting providers' standard retention.
6. Your rights
Depending on where you live, you may have the right to access, correct or delete your personal information, to know what we collect and how we use it, and to object to certain processing. This includes rights under Canada's PIPEDA and US state privacy laws such as California's CCPA/CPRA. We do not sell or share personal information for cross-context behavioral advertising.
To make a request, e-mail support@audittools.win from the address used for your purchase. We may keep records we are legally required to keep, or that are needed to handle a refund or payment dispute. We won't discriminate against you for exercising your rights.
7. Security
We use access-controlled services, encrypted connections (HTTPS) and signed webhooks to protect order data. No method of transmission or storage is 100% secure.
8. Children
The Product is for adults conducting business. We don't knowingly collect information from anyone under 18.
9. Changes
We'll post updates on this page with a new version number and effective date.